Every booking sits at one of twelve statuses. This is the full list in the order a booking normally travels, with what you see and what you can do.
The normal path
| Status | What it means | Your next move |
|---|---|---|
| Event Requested | A client has asked you to play. Nothing committed. | Accept or Decline |
| Create Offer | You accepted. The client is waiting on your terms. | Build and send the proposal |
| Offer Sent | Your proposal is with the client. | Wait. You can download a PDF of what you sent |
| Awaiting Payment | They accepted. Payment hasn't cleared. | Wait — the booking isn't confirmed yet |
| Event Confirmed | Payment received. The date is yours. | Prepare. The event is on your calendar |
| Event In Progress | The event is running now. | Handle extension requests if any come in |
| Event Complete | It's over. We've asked the client for a review. | Nothing required |
The ones that stop a booking
| Status | What it means |
|---|---|
| Event Declined | You turned the request down. No further action possible. |
| Offer Rejected | The client didn't accept your terms. You can revise and resend, or decline the event. |
| Expired | Your offer passed its Expires On date without a response. You can send a new one. |
| Event Dropped | The client withdrew before paying. No charges were applied. |
| Event Canceled | The client cancelled after the cancellation window closed. What you keep depends on the payment structure. |
Dropped is not the same as canceled
This is the distinction that matters most.
Dropped happens before money changes hands, or within the cancellation window. Nothing is charged, or anything paid is refunded.
Canceled happens after the cancellation window has closed on a confirmed event. Payments are retained — on a full-amount proposal the client forfeits what they paid, and the proposal shows you the retained figure.
See When a Client Drops or Cancels.
What the client sees
The labels differ on their side, for the same underlying status. Your Create Offer is their Awaiting Offer. Your Offer Sent is their Review Offer. Your Awaiting Payment is their Payment Due. Your Event Complete is their Leave Review. Same booking, phrased for whoever is looking at it.
Where to see it
The status chip is on every row of Bookings → Proposals, and at the top of the sidebar when you open a proposal. The Progress tab explains the current state and shows the actions available.