An **Event Proposal** is DJfindr's core booking document — it functions as both a rate quote and a binding contract between you and your client. Every confirmed gig on DJfindr flows through an Event Proposal.

## The Event Proposal Lifecycle

Every proposal moves through a defined status sequence:

| Status | What It Means |
|---|---|
| **Event Requested** | Client submitted an event request. Review the details. |
| **Create Offer** | You have accepted the request and are now building the proposal. |
| **Offer Sent** | The proposal has been sent to the client for review. |
| **Offer Rejected** | The client declined the terms — you may revise and resend. |
| **Awaiting Payment** | Client accepted the offer; waiting for deposit/full payment. |
| **Event Confirmed** | Payment received. The event is officially booked on your calendar. |
| **Event In Progress** | The event is currently happening. |
| **Event Complete** | The event has ended. Client is prompted to leave a review. |
| **Event Dropped** | The proposal was abandoned before reaching Confirmed status. |
| **Event Canceled** | A confirmed event was subsequently canceled. |
| **Expired** | No action taken within the allowed window; auto-closed. |

## Responding to a New Event Request

When a client submits a request:

1. Navigate to **Calendar & Bookings → Events** (or check your **Inbox**).
2. Open the event request to review: event date, time, location, event type, and the client's notes.
3. Choose **Accept** (to begin building an offer) or **Decline** (with an optional reason for the client).

## Building an Event Proposal

After accepting a request:

1. Navigate to the event and click **Create Offer**.
2. Fill out the four sections of the Proposal Builder:

### 1. Service Rate
The base charge for the primary block of performance time the client requested.

### 2. Event Extras
Line items for add-ons discussed with the client — lighting equipment, fog machines, travel fees, early setup, sound system, etc. Each extra appears as a distinct charge on the client's invoice.

### 3. Payment Terms
Choose how the client pays:
- **Full Payment Upfront** — The client pays 100% immediately to confirm the booking.
- **Deposit Now, Balance Later** — A portion is due now to hold the date; the remainder is automatically charged closer to the event.
- **Custom Split** — Define a custom percentage for the deposit.

### 4. Cancellation Policy
Your cancellation policy text (configured in your Profile Editor settings) is automatically included. You can also set how many days in advance a cancellation is permitted without penalty.

## Sending and Managing the Proposal

- Click **Send to Client** to deliver the finalized proposal.
- The client receives an email notification and can review the full terms, line items, and total cost in their DJfindr account.
- Once they accept and pay, the event status moves to **Event Confirmed** and the date is automatically blocked on your calendar.

## Proposal Extensions

If a client wants to extend the performance time on the night of the event:
1. From the active event, click **Add Extension**.
2. Specify the additional time and your overage rate.
3. The client approves and pays the extension charge in real time.

> **Note:** Event Proposals require your Stripe account to be connected and active before you can receive payments.